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General Information

Jefferson County Public Schools is now offering a secure website for former students and corporations to request transcripts and student records online. 

Per District policy and the Family Educational Rights and Privacy Act (FERPA) student records are only available to those who have authorization from the student or parent, guardian or responsible person if the student is less than 18 years of age. If the student is 18 years of age or older, school records can be released to a person the student designates in the “special instructions” box on the order form. That person will need to bring a photo ID to verify their identity in order to pick up the transcripts. Corporations, Legal Entities and other third party requests will have to attach a signed release from the student using the “Order Tracker”

If you are fit into one of the categories below there are NO fees.  Please request a coupon code by email to JcpsTranscriptOffice@jefferson.kyschools.us.  Include information to support your request such as your JCPS employee number, a copy of your subpoena or your military ID.  

  • Military
  • Military Recruiters
  • Probation & Parole
  • Job Corp
  • JCPS Employee
  • Kentucky Pysch Correctional/Seven Counties
  • Subpoena/Court Order

 

Diploma Request Important Information:

  • Type your name exactly the way you want it to be printed on your diploma.
  • Diplomas are NOT available for Westport High School, Durrett High School, Jesse Stuart High School or Thomas Jefferson High School
  • All Ahren diploma requests will be remade under Jefferson County High School
  • Please allow 10-12 weeks for delivery

 

Please Note the Information below:

  • Requests for information must be completed online and will be processed on normal business days during normal business hours (Monday-Friday 7:30AM AM-4:30 PM).   Requests after 4PM will be processed the next day.
  • Fax, email, phone and mail-in requests will no longer be accepted.
  • Walk-ins may pay online at a kiosk located at the Central Records Office from 8:00AM-4:00PM. Requests made after 4PM will be processed the next day. Walk-ins may pay using a credit/debit card or cash.
  • If you wish to have someone pick up the transcript for you such as a parent or guardian, the individual picking up the record must be noted in the special instructions box on the order form.
  • A $4.00 convenience fee will be added to each order including walk-ins.
  • To obtain your record or transcript in person, an official, signed photo ID is required such as a driver license, passport or military ID.
  • Please allow 3-5 business days to process online requests.
  • Click the appropriate link/button on the left to request information.

 

Please note that this website is optimized for IE 9.0 and higher, Safari, Chrome and Firefox.

 

All requests will be checked for accuracy. Any inaccurate information may result in your record not being processed. All communication with regard to your order status, payment and the records delivery will be sent via email.

Back to JCPS Website



The Following May Be Requested by Alumni: must meet ALL requirements

 

THIS SECTION PERTAINS TO JCPS GRADUATES AND FORMER STUDENTS  

 

High School Transcript $5 each
Health / Immunization Records * $3 each
Complete JCPS Record $8 each
Replacement Diploma $40 each

* Health/Immunization Records are only retained for six year after graduation.

Complete JCPS Record will include all records retained by the JCPS Central Records Office.  The Complete JCPS Record will include the High School Transcript and Health Record (if available).  

To obtain your record or transcript in person an official, signed photo ID is required such as a driver license, passport or military ID.

PLEASE NOTE:  If you wish to have someone pick up the transcript for you such as a parent or guardian, please put their name in the special instructions area. The individual picking up the record must bring in photo identification to verify their identity.  


The Following May Be Requested by Corporations / Universities / Attorneys:
High School Transcript $5 each
Verification of Graduation $5
Complete JCPS Record $8 each

Complete JCPS Record will include all records retained by the JCPS Central Records Office.  The Complete JCPS Record will include the High School Transcript and Health Record (if available).  

Verification of Graduation will be sent via email to the email address provided during the ordering process.

PLEASE NOTE:  A signed release by the parent or eligible student is required for a High School Transcript unless you are an educational facility.  Verifications do not require a signed release.  The signed release must be uploaded via the Order Tracker.  

ACCESSING THE ORDER TRACKER:  Once the order has been submitted and payment received, you will be directed to a confirmation page which contains the link to the Order Tracker.  You will also receive a link to the Order Tracker via email.  To access the Order Tracker, you will enter your email address, order number and password.  

SUBPOENA OR COURT ORDER REQUESTS:  There are no fees for these requests.  Please request a coupon code by email to JcpsTranscriptOffice@jefferson.kyschools.us.  You will need to use the coupon code you recive and attach a copy of the subpoena or court order to the online order request.

 


The Following May NOT Be Requested:

GED Information
Jefferson County Public Schools does not fulfill GED requests. Please visit the GED website at http://ged.ky.gov.


For More Information, Contact:

Jefferson County Public Schools
4309 Bishop Lane
Louisville, Kentucky 40218

For further information on students ages 18 and over, contact the Transcript Office at 502-485-3141.  For student under the age of 18, contact the Records Office at 502-485-3213.

 

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